Tax Office Administrator

Careers at ZSS

Tax Office Administrator

For more than 50 years, ZSS has helped business leaders solve their hardest tax and accounting challenges. Join a CPA led team where the work matters and your growth is taken seriously.

Overview

Job description:

Join our dynamic team as a Tax Office Administrator and become the backbone of our financial and administrative operations! This energetic role offers an exciting opportunity to manage a wide range of office functions, ensuring smooth daily workflows and supporting our tax professionals. Your organizational prowess, communication skills, and attention to detail will drive efficiency and excellence in our tax office environment. If you thrive in a fast-paced setting and love coordinating multiple tasks, this position is perfect for you!

Oversee scheduling management by coordinating appointments, meetings, and deadlines for tax professionals and clients
Manage vendor relationships, including invoicing, payments, and maintaining professional communication with service providers
Handle bookkeeping and office accounting tasks using QuickBooks to ensure accurate financial records
Supervise administrative staff, providing training & development opportunities to foster team growth and efficiency
Maintain meticulous filing systems for client records, tax documents, and office correspondence
Support human resources functions such as onboarding new team members, managing payroll processes, and maintaining employee records
Coordinate event planning for client seminars or internal meetings, ensuring all logistics are handled smoothly
Operate multi-line phone systems with excellent phone etiquette to answer inquiries promptly and professionally

Requirements:

Proven experience in office management, administrative support, or clerical roles within a professional setting
Strong organizational skills with the ability to multitask effectively in a busy environment
Demonstrated supervising experience with a focus on team management and staff development
Proficiency in QuickBooks for bookkeeping and financial management tasks
Excellent communication skills, both verbal and written, with a focus on clear, professional interaction
Experience in scheduling management and calendar coordination to optimize workflow efficiency
Knowledge of vendor management processes and basic budgeting principles.
Familiarity with front desk operations, filing systems, multi-line phone systems, and general office procedures.
Ability to adapt quickly to changing priorities while maintaining attention to detail.

Embark on a rewarding career where your organizational talents will make a tangible impact! We value proactive team players who are eager to grow professionally while supporting the vital functions of our tax office. Join us today and help us deliver exceptional service through efficient office management!

Careers at ZSS